Last Updated: August 2024
Please read this document carefully and in full. By purchasing this product, you agree to be legally bound by this Bundle Birth Nurses Move Learning Retreat 2026 Agreement (the “Agreement”) and Registration Waiver attached hereto as Exhibit A. This is a binding legal contract between you (referred to as “you” or the “Attendee”), as well as any additional Attendees that also attend the retreat (also referred to as “Attendee,”), and Bundle Birth, a Nursing Corporation (referred to as the “Company” or “Bundle Birth”). Attendee and Bundle Birth are herein referred to individually as a “Party” and together as “Parties.”
The terms in this Agreement add to or modify Bundle Birth’s online Terms of Service located at https://www.bundlebirth.com/terms (“Terms of Service”) and Privacy Policy located at https://www.bundlebirth.com/privacy (“Privacy Policy”), fully incorporated by reference herein, only as outlined below, and are intended by the Parties to be a legally binding agreement. All other terms of the Terms of Service and Privacy Policy remain unchanged and shall govern your participation in the Bundle Birth Nurses Move Learning Retreat 2026 (the “Retreat”).
To the extent there is a discrepancy between the Terms of Service, Privacy Policy, and this Agreement, the terms in this Agreement shall govern.
Bundle Birth Nurses Move Learning Retreat 2026: April 30, 2026 through May 5, 2026
WHAT’S INCLUDED
WHAT’S REQUIRED OF ATTENDEES
Please note: If Bundle Birth does not have the Attendee’s complete account information, flight information, event waivers, and all required documentation by February 15th, 2026, a $75 late fee will be issued by Bundle Birth to the Attendee billed via electronic invoice and expected to pay before arrival. A recurring late fee of $75 will be charged every 2 weeks thereafter until all requirements are completed.
CANCELLATION TERMS
To activate the refund policy, you must cancel your ticket by emailing business@bundlebirth.com. The following cancellation penalties apply:
Please note: Absolutely no refunds are available after December 31st, 2025. Refunds are for the TOTAL cost of your ticket, not what you have paid in payment plans. Extreme circumstances will be considered on an individual basis, please reach out to business@bundlebirth.com in this case.
We strongly encourage you to ensure appropriate travel insurance coverage as we will not consider registration refunds outside of the above-noted policy. You may, however, transfer your registration to another individual if you cannot attend, but Bundle Birth will not be responsible for finding this Attendee. In this case, a $125 service fee will apply per ticket for any change up until April 1st, 2026. If the ticket is transferred after April 1st, 2026 the administration fee will be $400 to cover the added last-minute costs of the change. The transfer option is available until April 15th, 2026. After April 15th, 2026 the option to change your ticket to another Attendee is not available.
CANCELLATION BY BUNDLE BIRTH
Bundle Birth reserves the right to cancel the Retreat up to sixty (60) days prior to the start of the Retreat.
Additionally, Bundle Birth reserves the right to make changes to any aspect of the Retreat, or to cancel the Retreat entirely, at any time due to conditions in the location of the Retreat, or the world, including but not limited to acts of nature such as weather or other natural disaster, pandemic, and other “acts of god,” acts of war or terrorism, terrorist threat, civil unrest, riots, strikes, trade disputes, interruption of transportation, government or political actions or orders, change of law or regulation, suspension of civil rights, crime, a material change to the relevant U.S. State Department Travel Warning or Advisory (which can be found at https://travel.state.gov/content/travel/en/international-travel/International-Travel-Country-Information-Pages.html), acts or omissions of a third party, or for any other reason whatsoever outside the reasonable control of Bundle Birth. This is a force majeure provision.
If Bundle Birth cancels the Retreat, 100% of any payments made by an Attendee will be refunded to the Attendee, less a $199 non refundable administration fee.
If Bundle Birth changes the dates or location of the Retreat, Attendees can (i) elect to accept such changes to the Retreat or (ii) receive a refund of 100% of any payments made by Attendees, minus a $199 non refundable administration fee.
In all of the above-listed events in this section, each Attendee hereby waives any right to claim other amounts are due to them, including but not limited to for loss of time, inconvenience, travel expenses, insurance premiums and vaccination and other medical-related costs.
ROOMMATE MATCHING CANCELLATION TERMS
The roommate matching program is a courtesy of Bundle Birth. If both roommates agree to match, sign up, and pay (or start a payment plan), and then decide together to cancel, the general refund policy will apply. For the general refund policy to apply, both roommates must contact Bundle Birth and the room will be sold to other participants on the waitlist. If one or both roommates want to sign up for the waitlist at this time, they may do so and rebooking will be subject to availability and not guaranteed.
If both roommates agree to match, sign up, and pay (or start a payment plan), and then one roommate decides to cancel on their roommate, the roommate that cancels will only be refunded 50% of the total cost at any point until December 31st, 2025. No refunds will be given after December 31st, 2025. The roommate that did not cancel will have the opportunity to fill the spot themselves or be matched with a new roommate through the matching program. If no roommate is found and agreed upon, this roommate will not be able to attend the event and the room will be sold to other participants on the waitlist. In this case, a 100% refund will be issued, less a $200 administration fee, regardless of the date of cancellation.
PAYMENT PLANS
At the time of purchase, all participants will have the option to sign up for a payment plan. By signing up for a payment plan, you agree to pay the entire cost of the learning retreat in full. The fees must be paid in full by March 29th, 2026. To be admitted to the event, all fees must be paid in full.
Schedule
In the case of missed or late payments, notifications will be sent to give ample chance to resolve this matter. For every month unpaid, starting after a 90-day grace period, a $50 monthly flat fee will apply until payments are up to date. If one decides to cancel and activate the refund policy, the date of the communication to Bundle Birth to cancel will be the one used to determine the fee amount (not the date of the first missed payment).
Under no circumstance will payment plans be transferred to other Attendees.
ADD-ONS
Add-ons are available and are an additional cost.
Room Upgrades
Room upgrades during the Learning Retreat dates (May 18-23, 2023) are available on a first-come, first-served basis and subject to availability. Cost is per room, flat rate.
Additional Days at Resort
You may purchase additional days at the resort at a discounted group rate for 3 days before and 3 days after the Learning Retreat days (April 27-29 arrival and/or May 5-7th departure). You can purchase any number of those days (1 day extra to 6 days extra), on our site.
If you intend to arrive more than 3 days before or after the event dates, you will need to book those dates (outside the 3 days pre/post window) directly with the resort. If you try to book with the resort from April 27th to May 7th, you will not be accounted for or included on our list and will need to change rooms, this group discount does not apply and airport transportation will NOT be provided.
Airport transportation will be included and provided by AMSTAR for the learning retreat Attendees arriving or departing during the 3 days before or after the learning retreat days. The included transportation is shared transportation with other resort goers. If you wish for private transportation, this will be an additional cost to you. Additional airport transportation provided by AMSTAR will be available for purchase for non-Attendees of the event arriving or departing outside the conference dates and subject to their terms and conditions.
Excursions
Optional excursions are available to purchase in addition to your ticket to the Learning Retreat. Tickets are based on availability and will be available for purchase through the event website.
By paying and signing up for an excursion, you agree to do so at your own risk and release Bundle Birth, A Nursing Corporation of any liability, or medical expenses that may be accrued as a result of injury or damages as further described in your registration waiver. AMSTAR and/or any other affiliated company may require additional waivers/releases to partake in the activity elected.
If you elect to bring a beach towel from the hotel, it needs to be returned upon arrival back to Secrets Akumal. If you do not return the towel, you will be responsible for paying a “lost towel fee”.
Room Charges
This is an all-inclusive resort, but you may opt to purchase additional services or products while attending this Learning Retreat. All additional charges will be reconciled with Secrets Akumal at checkout and are your responsibility. Bundle Birth will not pay for any extra expenses. This may include premium wine/liquor, spa services, Bali bed rentals, etc.
ROOMMATE SIGN-UP SYSTEM
Roommates Each Pay for Themselves
There are two ways to sign up for the event with roommates. The first is that within the checkout portal, all roommates checkout on their own and fill in the information about their roommates. When one roommate does this, if the other ones have not yet signed up, they will be sent an email to do so within an allotted time in order to confirm and book the room. Once all roommates have signed up and checked out, then all will get a confirmation email that their room is reserved. If all roommates do not sign up within the allotted time frame given to sign up online, the room will no longer be reserved, the roommates will have to start the process over again, and will not be guaranteed tickets to the event. The payment(s) will only go through once the room is confirmed and booked.
One Roommate Pays for All Tickets to Book the Room
The other way to sign up with roommates is that one roommate can sign up and pay(or get on a payment plan) to pay for all the tickets. If one chooses to do this, the room is booked when this Attendee checks out. Then, inside the portal, this Attendee adds the email addresses of the other roommates so that they can have access to the event portal and Bundle Birth can have their information. The information about the other Attendee(s) must be added by December 31st, 2025. If it is not added by this time, a $400 charge per ticket will be added to the overall cost for the extra administration costs associated with not having the Attendee’s information to get ready for their arrival. The Attendee who bought all tickets will be billed via electronic invoice and expected to pay before arrival.
In this case, Bundle Birth is not responsible for collecting payment from the other roommates that are attending the event and the payment is due for all room tickets from the one Attendee who signed up. This person is liable for all payments. It is the responsibility of the person who is paying in full to get the payment from the other Attendees. If sign-up is done in this way, the payments cannot be split to more than one person by Bundle Birth, and this handling of payment to one person is done interpersonally. Bundle Birth will not be responsible or help to mediate the situation in the case that the other roommates do not pay the one person who signed up and paid.
If a roommate accepts the invitation to go to the event and signs up on the portal, this is their confirmed sign up for the event. This roommate does not pay anything directly to Bundle Birth. If this roommate cancels, a $125 change fee will be charged to the roommate that canceled, if cancellation is before April 1st, 2026. If it is after April 1st, the roommate canceling will be charged an administration fee of $400 to cover the added last-minute costs of the change. These charges do not go to the original Attendee that signed up and paid for all tickets. If a roommate who was planning to attend is not able to, it is the responsibility of the person who paid to find a new roommate to replace them.
If they are not able to do this, they can inquire about changing the room from a triple to a double, or from a double to single. This is not guaranteed and is subject to availability. If this is granted, then a refund of the difference in the cost between room types will be given per ticket. If this is not available, the Attendee can choose to still pay for the room in full and not fill the roommate spot, or they can enroll in the roommate matching program. If they are matched, Bundle Birth will connect them to this person, and that new roommate must pay the original person directly, not through the Bundle Birth platform. This will not be mediated through Bundle Birth. If you do not find and agree to a roommate match, and the other type of room is not available, you will be charged the full amount of the room despite not all spots being filled by Attendees. You must absorb the cost. You can choose to cancel the whole room and in this case, the general refund policy would apply. At this point, you may sign up for a waiting list for the type of room that you want, but this is not guaranteed.
ROOM CHANGES AFTER PURCHASE
No room changes will be granted beyond December 31st, 2025. After this, no refunds are available and no changes can be made to the type of room. The only available option past December 31st, 2025 is finding and transferring your same type of ticket (single, double, or triple) to another person, which has a $125 administration fee associated. The transfer option is available until April 15th, 2026. However, if the ticket is transferred after April 1st, 2026 the administration fee will be $400 to cover the added last-minute costs of the change.
Single to Double or Triple
An Attendee signs up for a single room. If this Attendee later wants to add a roommate or two roommates to their reservation and change to having a double or triple room, this is subject to availability and may or may not be possible. Email business@bundlebirth.com to inquire about this. If this is possible, the total price of the ticket will go down to the double or triple price. If the ticket is already paid in full, a store credit of the price difference between the room categories will be given after the other roommates are confirmed and have paid.
Double to Triple
Two Attendees sign up for a double room together. If these two people later want to add a third person to their room to make it a triple reservation, this is subject to availability and may or may not be possible. Email business@bundlebirth.com to inquire about this. If this is possible, the total price of the ticket will go down to the triple room price for the two roommates from the original reservation. If those tickets are already paid in full, a store credit of the price difference between the room categories will be given after the other roommate is confirmed and has paid.
Double to Single
Two Attendees sign up for a double room together. If one Attendee later wants to cancel on their roommate, it is the responsibility of these two roommates together to find a roommate to replace the person who no longer can attend. Bundle Birth is not responsible for finding this roommate. If they find a roommate, the person canceling will be refunded the full amount minus a $125 administration fee, once the new roommate is confirmed and has paid (or signed up for a payment plan). If no suitable replacement is found, an email can be sent to inquire about changing the room from a double to a single room or to sign up for the roommate matching program. A single room is subject to availability and very unlikely to be available, but if it were available and Bundle Birth confirms the change, the roommate who cancels will be held to the general refund policy. The roommate who goes to the event and stays in a single room will be charged the difference between the double and single room price. If the Attendee enrolls in the roommate matching program, a match may or may not be able to be found, and is not a guarantee. If a match is found and agreed upon, then this match will replace the original roommate that canceled. The roommate who canceled will be refunded based on the general refund policy, once the other two roommates confirm and pay. No transfers of balances will be awarded. If a single room is not available and a roommate is not found and/or agreed upon through the roommate matching system, the person who canceled will still be issued their refund based on the general refund policy and the person who still wants to go to the event has two options. One is that they can cancel their ticket as well, and the general refund policy would apply. This would cancel the room entirely and make it available to the waitlist. The other is that the roommate who still wants to go can absorb the cost of the other roommate’s ticket, minus a $800 courtesy discount per ticket that is not being used by a participant.
Triple to Single or Double
Three Attendees sign up for a triple room together. If one or two Attendees later want to cancel on their roommate, it is the responsibility of these roommates together to find a roommate to replace the person or people who no longer can attend. Bundle Birth is not responsible for finding this roommate. If they find a roommate, the person canceling will be refunded the full amount minus a $125 administration fee, once the new roommate is confirmed and has paid (or signed up for a payment plan). If no suitable replacement is found, an email can be sent to inquire about changing the room from a triple to a double or single room or to sign up for the roommate matching program. A single or double room is subject to availability and it is not guaranteed. If the type of room needed is available and Bundle Birth confirms the change, the roommate or roommates who cancel will be held to the general refund policy. The roommate(s) who go to the event and stay in a single or double room will be charged the difference between the total room prices. This will be charged to their account as a one-time payment and will not be added to any payment plans. If the Attendee(s) enroll in the roommate matching program, a match may or may not be able to be found, and is not a guarantee. If a match is found and agreed upon, then this match will replace the original roommate that canceled. The roommate who canceled will be refunded based on the general refund policy, once the other roommates confirm and pay. No transfers of balances will be awarded. If the type of room needed is not available and a roommate is not found and/or agreed upon through the roommate matching system, then there are two options. One is that all the roommates can cancel their tickets as well, and the general refund policy would apply. The other is that the roommate or roommates who still want to go can absorb the cost of those who had to cancel, minus a $800 courtesy discount per ticket that is not being used by a participant.
USE OF YOUR IMAGE AND LIKENESS
The Company may photograph, videotape and otherwise record events, and use the resulting footage for promotional purposes. You, the Attendee, acknowledge and agree that such you hereby grant the Company the exclusive, perpetual, worldwide, irrevocable, royalty-free right and permission to use, distribute, publish, exhibit, digitize, broadcast, display, reproduce, and otherwise use such your name, image, likeness, voice and biography (or any copyrighted material or trademarks owned and displayed by such Attendee) in any manner or media whatsoever (whether now known or hereafter known) including without limitation for the purposes of advertising or trade in promoting and publicizing our events, company, and/or our products and services in our marketing materials. You irrevocably authorize Bundle Birth to copy, edit, exchange, crop, or alter any photo, video, or sound recording for use in the publications and waive any rights for approval or inspection of such materials.
RELEASE OF LIABILITY AND ASSUMPTION OF RISK
By signing this Agreement and attending the Retreat, Attendee agrees to be bound by the provisions of the Release of Liability and Assumption of Risk Agreement attached hereto as Exhibit A.
INDEMNIFICATION
You hereby agree to defend, indemnify and hold harmless the Company, Company’s Affiliates, and each of their officers, directors, parent companies, employees, licensors, agents, successors and assigns (collectively, “Company’s Indemnified Parties”) from and against all claims, suits, losses, damages, judgments, settlements, penalties, fines, costs and/or proceedings (including, without limitation, attorneys’ fees and court costs) brought by any third party (each, a “Claim”) against Company alleging from and against any third party losses, damages, actions, suits, claims, judgments, settlements, awards, interest, penalties, expenses (including reasonable attorneys’ fees) and costs of any kind for any personal injury, loss of life or damage to property sustained by reason of or arising out of your involvement or participation in the Retreat, any Company activity, and/or your use of or visit to any of Company equipment or facility.
GOVERNING LAW, VENUE, AND DISPUTE RESOLUTION
The Terms of Service provisions related to Choice of Law and Dispute Resolution are expressly adopted and incorporated by reference herein.
ENTIRE AGREEMENT AND MODIFICATION
This Agreement, including all the Registration Waiver attached hereto as Exhibit A, Bundle Birth’s Terms of Service, and Bundle Birth’s Privacy Policy, incorporated fully by reference herein, constitute the entire agreement between Attendee(s) and the Company related to the Retreat and supersedes all prior and contemporaneous understandings, agreements, representations, and warranties, both written and oral, with respect to such subject matter. In the event of any inconsistency between the terms of this Agreement on one hand; and the terms of Bundle Birth’s Terms of Service and/or Privacy Policy on the other, then the terms of this Agreement shall govern.
SEVERABILITY
If any provisions of this Agreement are deemed invalid or unenforceable, such provisions shall be deemed severable from the remainder of this Agreement and will not cause the invalidity or unenforceability of the remainder of this Agreement. Consistent with the provisions of this Paragraph, if any provisions are deemed invalid due to their scope or breadth, such provisions shall be deemed valid to the full extent of the applicable law.
SIGNATURES AND COPIES OF THIS AGREEMENT
This Agreement may be executed in counterpart, each of which shall be an original, all of which shall constitute the same instrument. A photocopy or electronic copy of this Agreement, including signatures, shall have the same force and effect as the original.
BY AGREEING TO THE TERMS I ACKNOWLEDGE THAT I HAVE READ AND UNDERSTAND THE FOREGOING AGREEMENT, INCLUDING THE COMPANY’S TERMS OF SERVICE AND PRIVACY POLICY, AND AGREE THAT MY PARTICIPATION IS AN ACKNOWLEDGMENT OF MY AGREEMENT TO BE BOUND BY THE TERMS AND CONDITIONS OF THIS AGREEMENT, THE TERMS OF SERVICE, AND THE COMPANY’S PRIVACY POLICY INCORPORATED HEREIN.
MOVE Learning Retreat 2026
Registration Waiver
This Registration Waiver is made between the registered attendee (referred to as “you” or the “Registrant”) and Bundle Birth, A Nursing Corporation (referred to as the “Company” or “us”), and relates to your participation in the Company’s Move Learning Retreat 2026 (the “Retreat”). This release (“Release”) is effective as of the date of the last signature below.
NOW, THEREFORE, in consideration of the premises set forth above and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
BY AGREEING TO THE TERMS AND PURCHASING THIS PRODUCT, I ACKNOWLEDGE THAT I HAVE READ AND UNDERSTAND ALL THE TERMS OF THIS RELEASE AND THAT I AM VOLUNTARILY GIVING UP SUBSTANTIAL LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE THE COMPANY. I ACKNOWLEDGE THAT PRIOR TO SIGNING THIS RELEASE, I HAD THE OPPORTUNITY TO CONSULT WITH AN ATTORNEY TO REVIEW THIS AGREEMENT. I AM AT LEAST EIGHTEEN (18) YEARS OF AGE AND FULLY COMPETENT.
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